Overview

What is Online submission?

Online submission is the ability for students to submit a file via an online, digital platform for feedback or assessment purposes. The file submitted can be in various formats; Word and PDF are the most common, but other formats are possible.

What are the benefits of Online submission?

  • In general online submission allows for assignments to be submitted, managed and accessed from one place. Submissions are stored electronically reducing the risk of work being misplaced and saves on physical storage requirements.
  • The student receives a receipt of submission by email confirming the date and time of submission.
  • Students have the flexibility of submitting work from any device with an internet connection saving them the time and cost of travelling for the sole purpose of handing in work.

How can students submit online?

At UAL there are 3 platforms that can be used to enable students to submit files online: Moodle, Turnitin Feedback Studio and Workflow.

1. Turnitin (Feedback Studio)

This is an activity available within Moodle and its primary benefit is that it will compare the student’s work against a vast database of documents, web sources, journals and previously submitted papers identifying any matches of text.

Following this comparison, an originality report is generated indicating the percentage of matched text and identifying the source of those matches.

Turnitin Feedback Studio also offers tutors the ability to mark and provide in-context feedback to students via a variety of mark-up and commenting tools, including the ability to leave audio feedback.

Turnitin Feedback Studio can be a useful tool to engage students in thinking critically about the integrity of their writing and engage with feedback.

Tutors can set deadlines and cut-off times, and turn off the identities of those that have submitted to facilitate anonymous marking.

2. Moodle

The Moodle Assignment module provides a space within the course site to which students can submit one or several files and allows a variety of file types including Word documents, spreadsheets, audio, video, pdf.

Moodle Assignment also allows tutors to mark and provide feedback in various ways, from commenting directly on the student’s work to uploading a document with comments or an audio feedback file.

3. Workflow

Workflow enables students to collect and curate images, video and other media, publishing their content selectively to different audiences and sharing information. Students are able to design their area of Workflow modifying the layout and the visual style. They can also work collaboratively in groups.

Tutors can create a ‘course group’ to allow students to submit their Workflow pages or collections for assessment and feedback. When a student submits to a course group their work is date and time stamped and ‘locked’ which prevents further editing until the page is ‘released’ by the tutor.

The tutor can provide feedback by leaving a comment on a student’s Workflow page or uploading a file, or separately via email or OAT.

How can I get further advice with selecting and setting up the most appropriate platform for online submission?

The Tel-Co in your college or the Digital Learning Support team can help advise further on these options and assist with getting online submission set up in your chosen platform.

Comparison Chart

Moodle Turnitin (Feedback Studio)
Workflow
Recommended use For a variety of assessment where originality matching (of text) is not essential;
Can be set up to allow one submission only before due date or as many as wish before due date
For text-based assessment where originality checking is essential;
Can be set up to allow one submission only before due date or as many as wish before due date
Submission of Workflow Pages / Collection and embedded content.
Recommended file size Up to 100Mb Up to 40 Mb Largest file ‘uploaded’ into Workflow – 50 MB; Workflow is optimally designed for ‘embedding’ content.
Format restrictions Accepts a wide range of formats but no zipped files Some format restrictions e.g. no scanned material or files created in e.g. photoshop and saved as PDF, no spreadsheets, must have content containing 25+ words  N/A
Number of submissions per student Set up allows for up to 20 files Set up allows for up to 5 parts (five files) per submission area.  N/A
Recommended file type Word or PDF Word or PDF N/A
Copyright/plagiarism declarations Staff can set up a check box that requires that students accept the submission statement for all submissions to this assignment. Students have to check a box to state the submission is their own work before they can submit anything  None
Originality checking Moodle does not check text for originality Turnitin checks text for originality and produces a report Workflow does not check text for originality
Confirmation of successful submission Confirmation is shown online once submitted Confirmation is shown online once submitted ‘Submitted’ with time and date and group shown clearly on screen when submitting. This information continues to be shown in the students’ page and collection lists – until submissions are ‘released’ back to the students.
Receipting Student is sent a simple receipt Student is sent a detailed receipt Confirmation shown on screen at time of submission.
Late submission notification Late submission is flagged when the submission has been successfully submitted Late submission is flagged online when the submission has been successfully submitted and on the receipt  No
Feedback options Feedback is recommended through OAT, accessible in Moodle. Text and audio files can also be uploaded in Moodle Gradecentre Feedback is recommended through OAT, but text can also be annotated in Turnitin Grademark and shared with students Feedback is recommended through OAT but basic Feedback / Comment options in Workflow Pages.